Office Manager & Team/Personal Assistant
We are looking for an Office Manager and Team/Personal Assistant to assist us in the smooth running of all our offices globally and managing the busy schedules of our Managing Partners.
About Us
At Fideres we champion fair markets for social justice and individual dignity. Through economic investigations and expert reports, we combat corporate misconduct, ensuring accountability and fostering equitable opportunities for all.
The work of our Competition team has led to major antitrust legal actions against Big Tech (including Apple, Amazon and Facebook), Big Pharma, Big Finance and Big Agriculture. Meanwhile our original and innovative investigations into river sewage and Covid-19 have led to national press coverage.
Our Financial and Securities Litigation team has acted as plaintiffs' experts in the most consequential financial cartels and market manipulation cases of the past 10 years. We are leaders in our field and we have supported our clients in recovering billions of dollars in settlements for plaintiffs.
About this Role
We are looking for an Office Manager and Personal Assistant to assist us in the smooth running of our London and international offices, along with managing the busy schedules of our Partners. You will be a hard-working and team focused individual with lots of initiative, who has aspirations to grow and develop a career in your field.
The role will be based in our London office.
Key Accountabilities
Some notable responsibilities include:
- Help with organising travel, managing diary schedules, arranging meetings across multiple travel zones etc, prepare itineraries and show initiative in all areas
- Manage the busy schedules of our Managing Partners
- Meeting and greeting guests and gate keeping/answering calls
- Support the Operations team with the smooth running of all our offices, proactively making sure that the offices look and feel professional and the teams have what they need to work efficiently
- Work closely with the offices suppliers, order stationary, supplies, food deliveries etc and research new suppliers for office needs
- Deal with the company’s contractors (e.g. IT contractors, office cleaners) and conduct regular checks on quality of service
- Organise annual checks of health and safety equipment (fire extinguishers, pumps, mechanical ventilation) and coordinate first aid and fire marshal training. Support with other health & safety administration duties
- Assist in finding suitable locations for client events and annual team events, prepare and send out invitations, collect responses, organise the menu
- Help with formatting presentations and pitching materials when needed
Key Skills and Attributes
The successful candidate will:
- Degree or other post A-level qualifications would be preferred
- Some relevant work experience that includes managing busy travel itineraries would be preferred
- Will have some drive to learn and achieve a career path in Office Management, PA work or Business Operations
- Have very strong interpersonal skills and enjoy helping colleagues
- Be highly organised with excellent attention to detail and strong multitasking skills
- Show high levels of initiative, flexibility and adaptability
- Have strong PC skills including Microsoft Office, in particular Excel and PowerPoint, as well as organising online files and folders
- Self motivated and not afraid to express an opinion and offer new solutions
- Level B1 and higher Italian and/or other European languages would be desirable but are not essential
- Department
- Back Office
- Locations
- London
Why Fideres
Fideres’s vision is to become the leading litigation-only economic consulting firm, free of corporate conflicts.
Following years of growth, over the past two years Fideres has started to expand internationally and we now have offices established in London, New York, Rome and Madrid. We plan to open an office in Australia and to grow our presence in Germany.
We are looking for candidates, who are committed to Fideres’s strategy and values, and who are willing to grow in this phase of our company’s expansion.
Our Benefits
Transparent Pay
We have a transparent and internally published pay structure by role, we do this as part of an equal pay initiative across our offices.
Continuous Learning
We offer all our employees a learning and development budget to spend flexibly on role relevant training needs. Support for further professional qualifications, apprenticeships and further education is also available. There is no risk of being pigeon-holed at Fideres as our employees are able to reach for opportunities as they see them without being restricted by corporate bureaucracy.
Benefits
We offer all normal standard benefits such as a competitive holiday allowance with the opportunity to purchase 10 days additional holiday, monthly social events, private medical insurance, a gym subsidy, equal family leave for all employees, along with other benefits.
What We Offer
You will get to work in a highly innovative environment where training and development is put at the top of the agenda to ensure that our staff are at the leading edge of their academic knowledge, and where rapid career progression is available to proactive employees who reach out for opportunities.
We offer flexible working hours and hybrid remote working, competitive salaries and bonuses, and competitive benefits.
We are proud of our values and our diverse and international workforce, and we are committed to building a working environment where employees feel safe, welcome and able to have an open and respectful dialogue on diversity issues.
Our Application Process
Applying
To apply, you will need to send us your CV and cover letter via the application form below. Please note that we consider a thoughtful and well considered cover letter to be an integral part of our application process.
Pre-Interview Assessments
Depending on the role you are applying for, you may be asked to complete a pre-interview assessment relevant to the role. This allows us to see if you have some of the necessary technical skills required for the role, and it can also give you an idea of some of the skills that would be required.
Interviews
For the majority of our roles, we have a three stage interview process. The main purpose of our interviews is to further assess your technical skills, your communication skills (team and client) and make sure that you have sufficiently researched what we do and the role itself. More generally it is a chance for us to get to know each other better.
A typical interview process would look a bit like this:
- First Interview: Technical with a team member
- Second Interview: Cultural fit interview
- Final Interview: Technical interview
Questions
If you have any questions about our process, please contact us at careers@fideres.com.
Office Manager & Team/Personal Assistant
We are looking for an Office Manager and Team/Personal Assistant to assist us in the smooth running of all our offices globally and managing the busy schedules of our Managing Partners.
Loading application form